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ENTERPRISE BASIC
  • 1
    LABOR COSTS
  • 2
    SPACE RELATED COSTS
  • 3
    OPERATIONAL COSTS
Cost Item Best-Case
NO OF FILING ADMIN / DOCUMENT CONTROLLERS
SALARY FOR ONE CLERK PER HOUR
$
NO OF EMPLOYEES IN YOUR COMPANY
AVERAGE SALARY OF AN EMPLOYEE PER HOUR
$
APPROXIMATE NO OF DOCUMENTS RETRIVED PER DAY
NO OF TIMES A DOCUMENT GET LOST PER YEAR
Next »
Cost Item Best-Case
NO OF FILING CABINETS IN YOUR COMPANY
ANNUAL RENT FOR YOUR ORGANIZATION
$
HOW MANY SQUARE FEET IS YOUR ORGANIZATION?
DO YOU STORE DOCUMENTS IN REMOTE LOCATIONS?
ANNUAL RENT FOR THE REMOTE LOCATION
$
Cost Item Best-Case
APPROXIMATE NO OF COPIES PER DAY
APPROXIMATE NO OF FAX SENT PER DAY

APPROXIMATE NO OF FAX RECEIVED PER DAY
NO OF DOCUMENT RETRIVALS FROM REMOTE LOCATION
APPROXIMATE DISTANCE TO THE REMOTE LOCATION(KMs)

ENTERPRISE BASIC
  • 1
    STORAGE
  • 2
    OPERATIONS
  • 3
    SAVINGS
Cost Factor Example Monthly Calculation
 Labor Costs
Number of Employees who handle paper documents * Assume 8 hours/day and 22 working days/month
Average hourly salary of paper-handling staff * $55
No. of documents retrived each day * $2200
How many documents filed each day * $1100
No. of copies made each day * $275
How many documents are recreated every day * $1100
How many documents are faxed every day * $275
Total Labor Costs $4950
 Copying Costs
Number of paper copies generated each day (pages)

Cost per copy (paper,toner,ink)

$66
Total Copying Costs $66
 Storage Costs
Amount spend on physical offsite storage per month * $150
Hours spent per month accessing offsite storage * $30
Amount spent on filing supplies (stationary) * $50
Total Storage Costs $230
 Distribution Costs
Amount spent on delivery services and postage per month * $150
Number of faxes sent per day (pages) *

Cost per fax (page) *

$66
Total Distribution Costs $216
Total Document Handling Costs $5462
Next »
Cost Item Best-Case Worst-Case
Time spent locating and retrieving documents

Mins

Mins

Time spent filing documents

Mins

Mins

Time spent copying documents

Mins

Mins

Time spent recreating existing information

Mins

Mins

Time spent faxing documents

Mins

Mins

Number of copies generated

/Month

/Month

Amount spent on offsite storage
Time spent accessing offsite storage

Mins

Mins

Amount spent on filing supplies (stationary)
Amount spent on delivery services and postage per month
Number of faxes sent

/Month

/Month

Cost Factor Example Best-Case Worst-Case
 Labor Costs
Number of Employees who handle paper documents

Average hourly salary of paper-handling staff

$55 $55
Time spent by each Employee retrieving documents each day $550 $1100
Time spent by each Employee filing each day $275 $550
Time spent by each Employee making copies each day $136 $206
Time spent by each Employee recreating existing information $110 $275
Time spent by each Employee faxing documents each day $136 $206
New Labor Costs $1207 $2337
Total Labor Savings $3743 $2613
 Copying Costs
Number of paper copies generated each day (pages)

Cost per copy (paper,toner,ink)

$33 $50
New Copying Costs $33 $50
Total Copying Savings $33 $16
 Storage Costs
Amount spend on physical offsite storage per month $38 $75
Hours spent per month accessing offsite storage $15 $23
Amount spent on filing supplies (stationary) $25 $38
New Storage Costs $78 $136
Total Storage Savings $152 $94
 Distribution Costs
Amount spent on overnight delivery services and postage per month $75 $113
Number of faxes sent per day (pages)

Cost per fax (page)

$33 $50
New Distribution Costs $108 $163
Total Distribution Savings $108 $53
New Document Handling Costs (Monthly) $1426 $2686
Total Monthly Document Handling $4036 $2686
Annualized Document Handling $48432 $33312
Free Assessment Calculation

Annualized Document Handling - Total ECM Costs


100 = Free Assessment

Total ECM Costs